TOWN COUNCIL
TOWN OF SOUTH WINDSOR
Minutes Page 1 July 9, 2012
TOWN COUNCIL – Special Meeting
Council Chambers – South Windsor Town Hall
1. Call Meeting to Order
Mayor Delnicki called the Special Meeting to order at 8:00 p.m.
Mayor Delnicki stated that the community suffered a tremendous loss about one week ago of a young girl named Hannah Patrie. The untimely loss was hard for everyone and we wanted her family to know that our prayers are with them. The family has requested that contributions be made to The Hannah Patrie Memorial Fund c/o Cast Children’s Theater, P. O. Box 1268, Manchester, CT. Mayor Delnicki called for a Moment of Silence.
2. Roll Call
Members Present: Mayor Thomas Delnicki
Deputy Mayor Gary Bazzano
Councillor Cindy Beaulieu
Councillor Ed Havens
Councillor Kevin McCann
Councillor Janice Snyder
Councillor Keith Yagaloff
Members Absent: Councillor Saud M. Anwar
Councillor Cary Prague
Also Present: Matthew B. Galligan, Town Manager
Mayor Delnicki presented a proclamation to the Park & Recreation Department for National Park & Recreation Month and also presented a proclamation to the South Windsor Police Department for being top fund raiser for 2011.
3. Public Participation
None
At 8:23 p.m. the Special Meeting was recessed in order to finish the Special Work Session. The Special Meeting reconvened at 10:31 p.m.
ITEM:
4. Communications
Councillor Snyder stated that Safe Grad was held on June 21, 2013 and went very well. There were 314 graduates that attended Safe Grad. The total cost was $23,000. Councillor Snyder thanked all volunteers and staff members who were involved. Councillor Snyder announced that a new Chairperson will be necessary for this event in the future because she would be stepping down.
5. Town Manager’s Report
None
6. Special Business
A. Resolution Authorizing the Town Manger to Enter into a Municipal Lease Purchase Agreement with Bank of the West
WHEREAS, the South Windsor Town Council approved the purchase of a new safety answering service for the Police Department at its regular meeting on April 16, 2012; and
WHEREAS, the Town Manager has determined it is in the Town’s best interest to fund said purchase through a Municipal Lease Purchase Agreement with Bank of the West
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan to sign and execute a Municipal Lease Purchase Agreement with Bank of the West and any related documents necessary to the consummation of said Municipal Lease Purchase Agreement.
Was made by Deputy Mayor Bazzano
Seconded by Councillor McCann
Answering questions from the Council, Mr. Galligan explained that the Marcus Communication leases are between 6% to 7% and after going out to bid the Town will have a lease at 4%. There has not been any change in the price.
The Mayor called for a vote on the resolution; it was approved, unanimously.
ITEM:
6. Special Business (Continued)
B. Resolution to Discontinue a Portion of Felt Road
WHEREAS, A portion of Felt Road is an unimproved “paper” road where it is located between Palmer Drive and Foster Street in South Windsor, Connecticut; and
WHEREAS, Wilfred E. Hebert, Jr. is the owner of 2355 Ellington Road, South Windsor, Connecticut, which property abuts the unimproved portion of Felt Road; and
WHEREAS, Mr. Hebert has filed a written request with the Town Council and the Board of Selectmen that the portion of Felt Road which runs from a point approximately three hundred forty feet (340’), southerly, of the intersection of Foster Road with Felt Road, to be discontinued by the Town (said portion of Felt Road to be abandoned is depicted on a GIS a map entitled “Felt Road Discontinuance Map, prepared by the Town of South Windsor, South Windsor, Connecticut)
NOW, THEREFORE, BE IT RESOLVED that the plan to discontinue that portion of Felt Road commencing at a point approximately 340 feet southerly of the intersection of Foster Street with Felt Road, is adopted and hereby approved, as depicted on a GIS map entitled “Felt Road Discontinuance” and prepared by the Town of South Windsor, South Windsor, Connecticut.
Was made by Councillor Havens
Seconded by Councillor McCann
The motion was approved, unanimously
ITEM:
6. Special Business (Continued)
C. Resolution Approving the Transfer of $128,263 from Various Accounts to Various General Fund Operating Budgets
BE IT RESOLVED that the South Windsor Town Council hereby approves a transfer of $19,000 from Building Department Part-time Wages; $38,985 from Workers’ Compensation; and $70,278 from Contingency, to cover the following 2011/2012 expenditures:
- $610 to the Planning & Zoning Commission Advertising account
- $568 to the Zoning Board of Appeals Advertising account
- $6,092 to the Environmental Health Temporary Wages account
- $7,407 to the Environmental Health Professional account
- $81,444 to the Capital Leases account
- $32,142 to the Unemployment Compensation account
Was made by Councillor Snyder
Seconded by Deputy Mayor Bazzano
Answering questions from the Council, Mr. Galligan explained that this is done every year to clean up the accounts before the Auditors come in.
Mayor Delnicki called for a vote on the resolution; it was approved, unanimously
D. Resolution Waiving Competitive Bidding for the Purchase and Installation of Security Equipment
WHEREAS, the Town of South Windsor has security locks and video surveillance equipment currently installed at the Police Department and the Town Hall; and
WHEREAS, the equipment at both facilities has been installed by the same vendor, Venture Communications and Security, LLC of Pomfret Center, Connecticut, and such equipment is compatible allowing for a single point of control and audit; and
(Resolution Continued on Next Page)
ITEM:
6. D. (Continued)
WHEREAS, an effort to continue to improve security and safety at the Town Hall, the Police Station, the Community Center, Veterans Memorial Park, the Rotary Pavilion, Rye Street Park and other Town facilities is ongoing; and
WHEREAS, the cost to add elements to the security system often times exceeds the threshold for competitive bidding set forth in Section 714 of the South Windsor Charter, and
WHEREAS, in order to maintain the continuity of the current security system and minimize maintenance costs, it is in the best interest of the Town to waive the competitive bid process each time elements are added to the security system. This will allow a single vendor to have complete knowledge of the system thus providing more streamlined and efficient service to the Town
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby waives the competitive bid process as described in Section 714 of the Town’s Charter and authorizes the use of a single vendor for the continuing purchase and installation of security locks and cameras for South Windsor facilities.
Was made by Councillor Yagaloff
Seconded by Councillor Snyder
Answering questions from the Council, Chief Reed explained that the Town would like to continue working with the same vendor who initially installed the security system which would allow sole sourcing on the equipment and 100% compatibility. Chief Reed added that it would also ensure that the dispatch area will not get crowded with equipment.
Mayor Delnicki called for a vote on the resolution; it was approved, unanimously.
ITEM:
6. Special Business (Continued)
E. Discussion Item – Potential Referendum for Property Conveyance to Evergreen Walk
Mr. Galligan explained ECHN is proposing to construct another building and retail space near LA Fitness. The developer has requested that the Town go out to referendum to convey 13,000 square feet to meet a 60’ setback requirement on the property that the State had originally given to the Town. Mr. Galligan said he would have the Town Attorney draft the referendum and get mapping out the Council for future discussions.
7. Executive Session
None
9. Adjournment
At 10:49 p.m. Deputy Mayor Bazzano made a motion to adjourn the Special Meeting. Councillor McCann seconded the motion; and it was approved, unanimously.
Respectfully submitted,
Deborah W. Reid
Clerk of the Council
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